Set up and maintain website, keep family up do date and informed on all things concerning the reunion. Develop itinerary.
Create and maintain the reunion budget. Open & maintain the bank account. Pay bills. Maintain records. Allocate funds to other committees.
HOTELS & ACCOMMODATIONS
Find suitable lodging for guests and their families in the Ocho Rios area. Block hotel rooms. *Preferably family friendly, all inclusive hotel with airport transfers and WiFi... Assist with finding other places to stay for those who do not want to stay in a hotel. **Hotel must be blocked (by May 21, 2018) at least 6 months prior to the reunion.
FOOD & SUPPLIES
Liaison with the head chef. Decide on a menu for the picnic. Shop for all food and supplies needed. There will be 2 large, secure pantries and a deep freezer available in Harrison Town.
Arrange for group transportation of guests to and from various events. Busses, vans etc. Airport transfers.?
Secure entertainment for the picnic on Day 2. Work with 'Finance', 'Set Up' and 'Family Picnic'. ie: DJ, band, staging, lights etc.
SET UP/CLEAN UP CREW
Help set up and tear down on Family Picnic Day 2. We need as much help as possible on this day.
GAMES & ACTIVITIES
Responsible for coming up with the games, entertainment and "fun stuff" that we'll do at the Picnic/BBQ. ie: Tents, Bounce house, water slide, family trivia, talent show, it's up to you.
Restore or replace sign based on results of the vote. Place order. Arrange for delivery and or unveiling on Day 2 for the dedication ceremony.
Design and order the reunion t-shirt.
FAVORS & GIVEAWAYS
Responsible for purchasing/designing/coming up with a welcome packet, itinerary, the reunion favor and prizes for the games & competitions etc. (if budget allows).
MEET & GREET DAY 1
Need a person to oversee this activity on Day 1. Decide on one meeting place for all guests to meet once they arrive to receive their shirt and welcome packet.
DEDICATION CEREMONY DAY 2
Arrange group transportation to the bottom of the hill leading up to Uncle Pat's house. (Across the street from the welcome sign). Coordinate with the 'Welcome Sign' committee. Prepare a contingency plan for rain.
FAMILY PICNIC DAY 2
This activity involves many committees. Need one person or small group to liaison with those committee heads and be the point of contact for this event to ensure all groups are working together and that all runs smoothly. Also responsible for renting tents, seating and tables or assigning a group to do so.
GROUP ACTIVITY DAY 3 (THE FALLS)
Work with transportation to arrange for group travel to Konoko Falls. Negotiate price and pre-purchase group admission tickets. Communicate price to 'Finance' and times to 'Transportation' and 'Communication' for the itinerary.